How to link a written check to a bill in Quickbooks?

Question

I entered a bill in quickbooks that has accts rec invoices attached to it. Our owner wrote the check for the bill but did not link the two so it still looks like it needs to be paid. How can I link them without messing up the accts rec already created?

Answer 1

Hi BW,

First, I don’t think you mean accounts receivable, but rather accounts payable.

Open the check that the owner wrote and change the account selected (under the express tab) to accounts payable.  Then, choose the vendor in the customer: job column.

This will create an available credit for the vendor.

Then, go to the “pay bills” window and select the bill, which is still opened for the vendor related to the check.  Click the “set credit” button, and apply the available credit to clear the bill.

I hope this helps.

Richard

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Answer 2

Go into Pay Bills, and select the bill that your boss already paid.  Select Check for payment method and click on the "Assign Check Number" option.  Then Pay Bill.  That way you can assign the check number that your boss wrote.