I have an interview for an Office Manager position that is for a school in my local School District (Interview is with the Middle School Principal). I have over 9 years of experience within a school/executive secretary position.
MY QUESTION IS:What kind of questions should I be preparing for in the interview? 10 points to the lucky winner!
Here is a copy of the job description:
OFFICE MANAGER
DEFINITION
Under direction, to perform a variety of responsible secretarial duties in support of the assigned school office; and to serve as Secretary to the Principal or site administrator of an assigned school including to relieve the administrator of a variety of secretarial and clerical administrative detail.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Participate and assist in the administration of the school office; plan, organize, and oversee activities and operations associated with the office; relieve the Principal or site administrator of a variety of administrative details.
Perform the full range of secretarial duties for the Principal or site administrator; type and assemble reports, manuals, correspondence and other materials; independently respond to letters and general correspondence; compose and prepare letters, memoranda and reports pertaining to standard policies; post necessary information and announcements.
Serve as initial contact/resource person for the Principal or site administrator's office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; attempt to resolve concerns and complaints; refer inquiries as appropriate.
Maintain calendars for the Principal or site administrator regarding administrative and department activities, meetings, and various events; coordinate activities with other District departments, divisions, the public, and outside agencies; make necessary arrangements for meetings; take and transcribe minutes as assigned.
Participate in the preparation of the school budget; submit budget recommendations; monitor expenditures; maintain administrative and financial records; handle petty cash.
Provide lead direction and training to assigned staff and student assistants; direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.
Recommend and assist in the implementation of school goals and objectives; establish schedules and methods for providing clerical and secretarial services; implement policies and procedures.
Provide information and forms to the students, faculty, staff and the general public; collect and process appropriate information; apply policies and procedures in determining completeness of applications, records, and files.
Act as lead person and perform specialized record keeping functions in the areas of registration, student cumulative folders, transcripts, attendance records, report cards, graduation and award lists, and data processing records; compile and prepare monthly Average Daily Attendance report as required by the State of California.
Assign, issue, and maintain inventory of room and cabinet keys issued to teachers and other authorized personnel.
Assist substitutes and instructional assistants in obtaining class information and classroom keys and finding the assigned rooms.
Serve as liaison between the Principal or site administrator, teachers, students, parents, and other staff members.
Administer basic first aid in accordance with District policy.
Requisition, receive, store, and distribute supplies; prepare purchase orders for materials, textbooks, and supplies.
Assist in the preparation of special projects and assignments as requested.
Operate and perform minor maintenance on office machines including copiers, calculators, and computers.
Exercise technical and functional support of clerical staff and student assistants.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Principles and practices of office management.
Modern office practices, methods, and equipment including computer equipment.
Principles of business letter writing.
Principles and procedures of record keeping.
Word processing methods, techniques, and programs including spreadsheet and database operations.
Knowledge of:
Principles and practices of data collection and report preparation.
Techniques used in public relations.
Alphabetical, numerical, and subject matter filing systems.
Basic accounting and bookkeeping procedures.
Basic mathematical principles.
English usage, spelling, vocabulary, grammar, and punctuation.
Skill to:
Operate modern office equipment including computer equipment.
Type at 50 words per minute.
Transcribe minutes.
Ability to:
Learn and apply the policies, procedures, laws, and regulations pertaining to assigned pr
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