I need to write a business letter for educational purpose but i don't know how. please read details.?

Question

need a sample business letter that asks an air conditioner supplier(seller/distributor) to provide me info regarding what kind of air conditioner would suit my office ,how much per unit costs,servicing requirements,installation cost.

please give me link where i can read one or if you have one please post it in answer please.

Answer 1

im not gonna give you a sample but you can search online and if that doesnt work, microsoft word has some great templates for business letters and pages (mac) has even better ones

Answer 2

you might try this site for generic information: http://sbinformation.about.com/od/bizlet...

Your key word here is a business proposal letter or "RFP" Request for proposal.  Your asking for a proposal to meet the need of your school.  The format will have your company information, address, name, phone number and whatever else is of importance in the top left hand of the document that would look like an address label.  A few lines down you start the body of the letter which asks for what you need.  After that you put a few more spaces in and then close it with something professional like "Sincerly" again on the extreme left and then skip a few more lines and put your name in print, your title and email or contact informaton.  If you will be mailing this, you will want to sign it just about your name.

Now, in case you cant find anything to truely fit your needs I will give you some sentences to start you out.  Change it to fit your exact needs.  Keep in mind that its not really that important for you to be prim and proper here as your the customer.  The other guy, the sales man will need to be absolutely spot on with grammar and proper formats, but as the customer, your giver tons of leeway.  The important thing for you, is to get them the proper information that they will need to give you a quote.

company name

company address

company phone number

                                                REQUEST FOR PROPOSAL

To whom it may concern,

     I represent the xyz corporation and we are currently requesting RFP's (request for proposal) for the sale and installation of a new air conditioner for our office at 123 jones avenue.  Our most pressing priority is (time, cost or efficiency you pick one) and as such we would like you to keep that in mind when providing us a quote for this contract.  The square footage for this location is 3000 square feet and this bid should use current ACCA methods for calculating proper tonnage for the proposed unit/s to ensure we receive proper heating and cooling coverage for the entire building.  We would request that this bid provide us several options to consider which would include a break down of the units initial cost, Seer Rating (look it up so you know what I am talking about) and installation pricing.  

   I encourage you to be competitive with your bid as this contract will be awarded to the vendor that is capable of providing us with the most competitive contract.  Criteria for this contract would be judged based on the lowest initial cost, the highest SEER rating and finally quality of service.  I look forward to hearing from your soon.

Sincerly,

your signature if mailed

Your name

your title

phone number

your email

GOOD LUCK