Is this how a memo is written?

Question

I'm in college and for my english class, I have to write a sample memo. I chose to write mine about a dress code update... is this all that should be included in the memo?

"TO: Greentown Graphics Employees (including interns)

FROM: Andrew Stratton, Human Resources Director

SUBJECT: Summer Dress Code Update

DATE: May 2, 2008

In addition to the office's usual dress code, employees will have new business-casual choices available for the summer.

The dress code update will begin May 5, 2008 and end August 22, 2008.

The summer's business-casual dress code includes:

PANTS: Slacks similar to Dockers, dressy capris or cropped pants

SKIRTS: Casual dresses with thick straps or t-shirt style sleeves, solid colored skirts that split at or below the knee

SHIRTS, TOPS, BLOUSES: Pressed polo shirts, short-sleeved button-up shirts, short- sleeved suit jackets

FOOTWEAR: Clogs, flats, dressy heels, leather deck-type shoes, conservative sandals

Tennis shoes, athletic attire, collar-less T-shirts, shorts, flip-flops and anything denim is unacceptable.

Depending on the day's activities, employees should dress accordingly. Greentown Graphics expects every employee to use good judgment in order to uphold the company's outstanding reputation in the community, even during the hot summer months."

The formatting got a little screwed up, sorry. Is there anything I could improve?

Answer 1

Header

Info

Fine

Effective May 5th 2008

In consideration of our employees for the summer weather, there will be a revision in Greentown Graphic Company's existing dress code.

New acceptable attire is in addition to existing code.

  Greenhouse Graphics would like their employees to be comfortable, during the hot summer months.  However, it is important for all employees to remain professional, and uphold our company's outstanding reputation in the community.

Please remember Company's scheduled events/ and activities, when selecting your attire for work.

Please see attached for additional acceptable work attire

This attire will be in effect through the following dates ONLY.-

           -   May 5, 2008  ---- August 22, 2008 -

We thank you in advance for your cooperation and understanding .

If you should have any future questions or concerns, please do not hesitate to contact me at the email listed above.

Wishing you all a wonderful and productive summer.

Respectfully Yours

name

infor

______________________________________...

  --- ACCEPTABLE ''Summer Business Casual'' ATTIRE  -----

                   May 5 -August 22, 2008 0nly

*  SHIRTS, TOPS, BLOUSES: Pressed polo shirts, short-sleeved button-up shirts, short- sleeved suit jackets

*  SKIRTS: Casual dresses with thick straps or t-shirt style sleeves, solid colored skirts that split at or below the knee

*  PANTS: Slacks similar to Dockers, dressy capris or cropped pants

SHIRTS, TOPS, BLOUSES: Pressed polo shirts, short-sleeved button-up shirts, short- sleeved suit jackets

*  FOOTWEAR: Clogs, flats, dressy heels, leather deck-type shoes, conservative sandals there will be a revision in Greentown Graphic Company's existing dress cod

--- UNACCEPTABLE  ATTIRE -----

* No Denim in any variation or form.

* Collar-less T-shirts,

* Athletic wear, shoes,

* Flip-flops

*Tennis Shoes

______________________________________...

**************************************...

The memo / information section should all be in one area.

The actual dress code should be sent as an attachement or seperate page, to be printed and posted as needed.

Rewrote it a bit -It is in essence all your words just reformatted - hope it works for you

It 's a  little hard in that I don't really know all the in's and out's or the why's or why not's for your company - Hope you don't mind



I worked in the Fashion/Garment Industry 35 years.

I had to revise and write many dress codes for our Companies as time  fashion and temp.'s changed.

One of my quotes, that used to drive some of my staff crazy was,    ''  Even though we are in ''the industry'', we are professionals first. We are never victims''.

There are some things out there that some people should never wear, let alone the work place.

Answer 2

I think it looks fine.  I would add a line at the end stating:

"Please contact me with any questions regarding the summer dress code"

It is important to give employees an avenue if they have any questions about a policy change.

Good Luck!