Need some help with writing a letter to my manager.?

Question

i want to swap my shift. Currently i'm working on the night shift (10pm-6am) and i want to swap with my friend who is currently working on the day shift (6am-2pm). I want to swap permanently. how can i write this out in clearly to the dept manager who has requested it to be in writing? please help?

Answer 1

Date

Dear Mr. or Mrs. (last name of manager):

As per our conversation, I am submitting my request for a permanent change in my shift.  (First and last name of friend) and I have discussed this, and we have both agreed to trade our shifts. Therefore, I would like to be assigned to the day shift, while (First name of friend) requests to be placed on the night shift.

Thank you for your time on my behalf.  Please inform me as to when the shift change can take place.

Sincerely,

Your whole name