Out-of-town guests?

Question

I was reading online that you need to set apart hotel rooms for out-of-town guests. Does that mean we have to pay for them to? or is the guest responsible for paying for their lodging?

Answer 1

It's up to you...if I were your guest I would not expect to be paid for. Unless you are known for being rich then most people will expect to pay for themselves....my Sister in LAw did this thing where she spoke to local guest houses and sent details to all her guests well in advance and they booked and paid themselves...nobody minded at all. Just state clearly that they have to book themselves.

Answer 2

I think that it depends on if you invited them and said that you would get them a room, or if they are coming to visit and want a hotel. You should ask them and see what they want to do and make plans ahead of time so there is no confusion.

Answer 3

Reserving a block of rooms in a hotel it's propper if you are having a large amount of OOTG or having a destination wedding. This will allow everyone to be together, don;t have to worry about finding a hotel and also, everyone will benefit from group rates.

You do not have to pay for them. Guests pay their own tab. You can set a bloak of 10 rooms (I believe that's the minimum) and after so many days (check your hotel) they will release them if not booked and you will not incur in any costs.

Good luck

Answer 4

let them stay with you

Answer 5

for our wedding we reserved a block of rooms and becuase we were reserving so many the hotel gave us a cut rate. The guests paid for themselves, we did pay for close family members and wedding party though.

Answer 6

You don't NEED to reserve rooms for your guest.  The most common practice is to hold a block of rooms that your guests can reserve at a discounted price.  Most hotels are familiar with this and can tell you what price they can guarantee.  (The window of opportunity for these discounted reservations usually "closes" a couple weeks before your actual event, giving the hotel a chance to fill the rooms.)

You don't actually reserve rooms for specific people - just tell the hotel to put a hold on a certain number of rooms for you.  This way, your guests are not forced into staying at the hotel you chose and you don't get stuck paying for a room if people end up not taking the room you "saved" for them.  I know that my hotel requires that our estimate be conservative by stipulating that if our wedding guests do not actually occupy 80% of the rooms we set aside, we have to pay the difference (from what was actually reserved to what would make up 80%).

If you can afford to pay for your guests and would like to, I'm sure it would be appreciated.  However, nobody should be expecting this as guests usually pay their own travel and lodging!

Answer 7

the guests are responsible for the room. you try to figure how many guests from out of town than call local hotels to block out a certain number of rooms at a cut rate price for my sons the price was $100 a room regular price $200 a room. most hotels cater to business people weekend wedding business people gone the hotel fills rooms you get a break

Answer 8

the guests would be responsible for paying for their room.

you simply would call the hotel(s) in advance and ask them to block rooms for your wedding.  They usually will block 10-20 unless you know you will need more.  typically you do this because you can get a discounted rate for people in your block, and it guarantees they will have a place to stay if they make the reservations in a timely manner.

make sure on the save the date or in the invite you tell guests where the rooms are blocked and a phone number, and what the block is called (Smith-Jones Wedding).  I also indicated price because I blocked at three different hotels.

also, the hotel typically only guarantees block rooms until one month before the wedding.  if guests try to get a room after this, there is no guarantee on room or price.  this will allow the hotel to fill the remaining rooms with other guests.

good luck - i hope this helps!

Answer 9

Out of town guests are responsible for their own lodging expenses but you should have an agreement with a nearby  hotel as far as rates and availability of rooms.  Also, it is traditional to invite any out of town guests to the rehearsal dinner if they will be arriving ealry enough.

Answer 10

u reserve but they pay

Answer 11

well....depends on de occasion...usually its de host whu pays for de guests stay!!

Answer 12

they pay, you set a block of rooms and get them a discount.  but you ahve to guarantee the rooms so make sure the guests are coming!

Answer 13

You don't need to, but it's definitely a nice gesture to black out rooms for your guests.  Especially since your guests may not know the best location to stay.  

Usually the guests pay for the room themselves.

Answer 14

Check out this website www.bridalguide.com.  According to this website, the guests should pay for their own lodging.  You should find out who needs a room and reserve it for them.  If you reserve several rooms, they can get a better deal.  What I did was I reserved the rooms, paid the deposit only and had them pay the balance when they got here.

However, these days, you can do whatever you want, but be sure everyone knows what they are responsible for ahead of time.

Answer 15

Is this for a wedding??? If so then base it on your budget.. If the people are poor and you can afford to pay for them- then do it.. If they have money, then they probably wont mind paying for their own rooms.. I personally wouldn't pay for anyone- just let them know ahead of time that you have suggestions on where to stay if they haven't already made other arrangements.