Quick books question... how to apply check to bill?

Question

I am completely new to quickbooks...

My boss is a mess, and I'm trying to keep track of bills while he is trying his best to sabotage me and do things like write checks without telling me about them.

So, I have a check in the register that I want to apply to a bill. How do I do this?

Answer 1

Okay. Open QB and go to Vendors (Down the row from File, Edit, View, Lists, etc.)

From Vendors, select Pay Bills

If you can't find the bill in the list that opens, select "Show all bills" at the top.

Put a checkmark next to the bill you're going to register as paid. At the bottom, QB should default to linking this to the business bank account in the left field, but if it isn't then pull down and select it. In the next field, select Check, and then from the options that appear "Assign check number. Click on the Pay and Close button, and QB will produce a window for you to enter the check number.

Now that all assumes that the original bill was posted in the first place. If it wasn't, go back to Vendors > Enter bills and then enter the relevant information. When you're done, save and close, then go back to where I started and enter the payment.

Hope that helps. Being a novice at this is horrible. Went through it myself last year.

Answer 2

It really depends on what version you have. For SimpleStart,

For incoming "bills"

You just enter it in the bank register and select the vendor. No other action should be required. You can also use the "Write checks" feature, which does the same thing.

For outgoing "bills"

1. You create an INVOICE. It gets assigned to the customer.

2. You select "receive Payments." Select the customer, enter the amount of the check. Now if you open the invoice, it should be stamped "Paid".

3. Go to "make deposits." Select the payment you received and deposit it to the bank account.

4. Go to the register and locate the deposit. It will say it's from "Undeposited funds." Select the appropriate client to assign it to in the register so you know where it came from. It's stupid silly QB doesn't do this automatically.