References in Microsoft Word - referring to the same footnote multiple times.?

Question

I am writing an academic report in Microsoft Word and need to keep a full list of references. My preferred way of doing this is to insert footnotes and listing the details of the references at the end of the doc (so I end up with a superscript number with full details of my ref at the end of the doc)

My question is - when I want to refer to the same literature multiple times, how can I do this - I have tried cutting and pasting the original footnote number but this just produces a new number and so the literature would be listed twice in my reference list. I can just over-type the new number to match the number of the original reference and delete the footnote - BUT then if I make amendments to my document and the number of the original reference changes then the new one would be wrong.

I am sure there is a simple solution - I'd really appreciate it someone could tell me it! Thank you

Answer 1

There's a way to do this but, in Word XP (2002) at least, it's only half-baked.  The number gets replicated perfectly, but it won't update, either automatically or manually, if the footnote number changes because of additions or deletions of prior footnotes.  That makes it about as useful as entering the number as text and formatting it to look like a footnote reference.

However, in case MS fixed this in a later version of Word and that's what you're using, here's how:

1. Click where you want the pseudo-footnote to go.

2. Click the Insert->Reference->Cross Reference menu item.

3. Select Footnote as Reference Type.

4. In the Insert Reference to list box, select Footnote Number (Formatted).

5. Click Insert.

Good luck.

Answer 2

Look at the footnote number and put that number as superscript next to the cross-referenced item.

Either that or you could get a program that was designed for that type of thing, such as Lyx.