JOB SUMMARY
Provides program and administrative support to Director and Assistant Director of the Women's Empowerment Programs (WEP) unit.
REQUIREMENTS
Experience: Two to four years experience providing program and administrative support. Field work essential. Work in Asia preferred. Knowledge of women's empowerment issues required.
Education: Bachelor or Master Degree.
Other: Excellent representational skills; Relevant field experience, preferably in Asia; Outstanding writing skills; Proposal writing experience; Program design and development experience; Excellent interpersonal, organizational, and oral communication skills; Strong research, editing, and proofreading skills; Strong computer skills; Knowledge of work processing, database, and spreadsheet software; Able to work as part of a team and independently with minimal supervision; Takes initiative; Background in gender issues and/or women's empowerment in Asia strongly preferred.
JOB FUNCTIONS
Grant Management: Manage regional programs as directed, including drafting quarterly reports; meeting and corresponding with relevant contacts about programs as directed; working with relevant field offices on implementation of program components as needed; correspond with program partners and participants as needed; draft letters of agreement and letters of contract for program as needed; and monitor all spending to ensure that spending matches budget.
Fundraising: Assist in program development and proposal writing. This will involve conducting research on new issues that could be developed into new programs as well as assisting in brainstorming and WEP unit discussions about fundraising. The Program Officer (PO) works on both WEP initiated proposals, and RFAs, and on field office proposals related to WEP. Accompany Director to meetings with donors and potential donors as requested. Track and draft reports to donors as assigned.
External Representation: The PO represents TAF/WEP at meetings and other forums as directed. The PO should be able to speak knowledgeably about TAF and WEP to a broad range of audiences.
Public Events: Draft and send out invitations; trask RSVPs; contract with appropriate vendors including venues and refreshments; ensure costs stay within budget; prepare written materials as needed; and staff events.
Administrative Support: Office administrative assistance, including maintaining program files, copying, phone coverage, and database maintenance.
Financial Support: Handle accounting for thematic events, including preparation of Requests for Payment (RFPs). Prepare grant documentation for WEP unit.
Program Support: Assist Director and Assistant Director in writing, editing, and proofreading documents and correspondence as required; Assist Director in keeping office organized to ensure that nothing slips through the cracks; Draft and send out correspondence as needed; Responsible for logistical arrangements for thematic activities such as conferences, workshops, meetings, and other events, including managing budgets; Draft contracts, letters of agreement, and amendments as requested; Conduct library and internet research on selected topics as required; and Update one-pagers.
Other: Perform other duties as may be assigned by the Director or other until staff.
JOB LOCATION
Washington, DC, US.
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